Planning Your HR Calendar in Hospitality for 2025

Planning Your HR Calendar for 2025 

Effective HR planning is the cornerstone of a thriving organisation. There is no better time to map out your HR calendar to ensure a productive, engaged, and motivated workforce throughout the year. Here is a guide to help you create an optimised HR calendar and make the most of tools like Alkimii People to enhance your planning. 

Why Plan Your 2025 HR Calendar?  

A well-organised HR calendar not only helps streamline operations but also fosters better communication and alignment across teams. It ensures that important dates, initiatives, and compliance deadlines are not overlooked while enabling proactive workforce management. Planning early is an important touch appreciated by your team, allowing them sufficient time to prepare for team engagement activities for example. 

What Are Key 2025 HR Dates to Consider? 

When planning your HR calendar, it is essential to include these categories:  

1. Public Holidays and Annual Leave Planning  

Identify public holidays and encourage employees to plan their time off early. Sharing your holiday policies ahead of time allows your team to understand how the year will unfold and prevent any surprises or disappointments.  

Use tools like Alkimii People’s scheduling features to streamline leave requests and approvals.  

2. Payroll Days 

Keep employees informed by scheduling payroll dates throughout the year. This also assists with forecasting payroll spend against projected revenue in each period. 

3. Performance Reviews and Check-Ins  

Plan quarterly or biannual performance reviews. Use Alkimii’s tools to set up reminders and track goals! 

Read more: The Impact Of Check-Ins On Employee Retention In Hospitality 

4. Employee Engagement Initiatives  

Schedule team-building activities, wellness programmes, and training sessions. Align these with your organisation’s objectives and employee feedback.  

Some examples may include: 

• March 20th: International Day of Happiness 

Gratitude Wall: Set up a board where team members can post what makes them happy or what they’re grateful for. 

Random Acts of Kindness Challenge: Encourage employees to perform small acts of kindness for each other or customers throughout the day. 

• April 7th: World Health Day 

Healthy Cooking Demo: Arrange for your chef to share recipes or host a live healthy cooking class. 

Move More Challenge: Organise a step-count competition for the week leading up to this day, with small prizes for the most active participants. 

• May 8th: World Laughter Day 

Comedy Hour: Host a live or virtual stand-up comedy session or share funny team stories. 

Funniest Team Meme Contest: Encourage the team to create light-hearted memes about work or their daily lives, with a prize for the funniest. 

• May 15th: International Day of Families 

Photo Contest: Ask employees to share family photos (with their consent) and display them in a "family gallery." 

Parenting Workshop: Offer a session on balancing work and family life with a family therapist or coach. 

• June 21st: International Day of Yoga 

Morning Yoga Session: Host a group yoga session. 

Mindfulness Hour: Dedicate time for a guided meditation or mindfulness practice during work hours. 

• July 30th: International Day of Friendship 

Team-Building Activities: Host games that encourage collaboration, such as escape rooms or trivia competitions. 

Friendship Tree: Set up a symbolic tree or board where team members can hang messages or drawings representing their connections. 

• September 21st: International Day of Peace 

Conflict Resolution Workshop: Offer training on fostering a peaceful workplace environment. 

Charity Drive: Partner with an organisation that promotes peace, such as a local refugee support group, and host a donation campaign. 

• October 2nd: World Smile Day 

Smile Campaign: Give out smiley face stickers or goodies to brighten everyone’s day. 

Smiles for Charity: Donate to a charity for every smiley selfie shared by team members with a dedicated hashtag. 

• November 13th: World Kindness Day 

Appreciation Day: Write thank-you notes to team members recognising their efforts and impact. 

Volunteer Day: Organise a team activity to give back to the community, such as helping at a local food bank or charity. 

Check out Alkimii Employee Engagement here! 

5. Compliance and Training Sessions  

Plan for mandatory training sessions such as GDPR, health and safety, or diversity training. Ensure you always have a fire warden and first aider on duty with Alkimii’s Rostering tool. 

6. Recruitment and Onboarding  

Identify peak recruitment periods and align them with onboarding sessions to ensure new hires feel welcomed and equipped.  

• Alkimii Employee Onboarding 

How To Optimise Your 2025 HR Calendar? 

Engage Your Team in Planning  

Utilise feedback tools, such as Alkimii Surveys, to understand what matters most to your employees. By involving your workforce in the planning process, you ensure their needs and preferences are considered. 

Stay Flexible  

While having a structured calendar is crucial, it is equally important to allow room for unexpected opportunities or challenges.  

How To Enhance 2025 Employee Engagement? 

A robust HR calendar is only as effective as the insights behind it. Alkimii Surveys and Polls, part of the Alkimii People platform, can elevate your planning by providing actionable employee feedback. Here is how:  

The Key to Unlocking Your Team Perspectives  

Enhanced Insight: Gain a deeper understanding of your organisation by collecting valuable employee feedback.  

• Streamlined Data Management: Keep all your survey data neatly organised within Alkimii, eliminating the hassle of juggling multiple platforms or tools.  

• Mobile Accessibility: Send surveys to your team members, who can quickly respond using their mobile devices.  

• Customisable Forms: Tailor your surveys to your specific needs with fully customisable forms; choose from ten pre-set question types, such as short answer, multiple choice, Likert scales, and NPS, to create surveys that suit your objectives.  

• Visualised Data: Charts and graphs make visualising and interpreting survey responses simple, providing clear insights briefly. Our automated NPS calculations add a valuable dimension to your understanding.  

• Downloadable Responses: Export data to Excel or other formats for in-depth examination and reporting.  

Sample Survey Questions to Enhance Your 2025 HR Calendar  

• What initiatives or activities would you like to see included in our 2025 HR calendar?  

• How can we improve our team-building events to make them more engaging?  

• Are there any specific areas of training or development you would like us to focus on this year?  

• How satisfied are you with the frequency and format of performance reviews?  
  
  

Sample Poll Questions to Enhance Your 2025 HR Calendar 

• What type of training would help you the most this year? 

• What would make you feel more recognised at work? 

• What kind of content would you like shared with you by the HR team? (e.g. Health and Wellness tips, career growth resources) 

Share 2025 Calendar Activities with Alkimii News  

Once your calendar is finalised, keep your team informed and engaged by using Alkimii News to post updates about upcoming activities. This ensures everyone stays aligned and excited about what is ahead.  

Planning your HR calendar for 2025 is an opportunity to set your organisation up for success. By involving your team through tools like Alkimii Surveys and keeping everyone informed via Alkimii News, you create a collaborative, transparent, and proactive HR strategy.  

Start planning today and make 2025 a year of growth and achievement for your organisation – download our Alkimii People brochure. 

Ready now? Request a free, personalised demo with Alkimii!